RVBIA Summer Intern – Events, Marketing and Communications Assistant

We are looking for a summer intern to assist the Roncesvalles Village BIA with its Special Events, Marketing and Communications . The candidate must be a student at a College or University who will be resuming their studies in the fall. Preference will be given to students pursuing the fields of Marketing, Communications and or Special Events. This is a paid position at 30 hours per week for 14 or 15 weeks starting May 14, 2018. The application deadline is May 7, 2018 at noon.

Position Summary:

The Roncesvalles Village Business Improvement Association (RVBIA) is looking to hire a summer intern to assist with tasks related to special events for the RVBIA. This includes sponsored events like our Mural Project, Roncy Rocks, Roncesvalles Polish Festival, and non-sponsored events like preparations for our Annual General Meeting and our Holiday Marketing Event. The intern will also be involved in supporting related marketing, media and member communications

With your help, the association will be able to extend its ability to communicate to the association’s business members, the community, its festival stakeholders, fans and would-be festival goers in support of two special events. You will help us build on the neighbourhood’s tradition of being an outstanding place to live, work, play and thrive. Each year, the RVBIA hosts the Roncesvalles Polish Festival that draws 300,000 to 400,000 visitors and Roncy Rocks a much smaller festival, which celebrates local music, arts, business and community spirit.

Responsibilities:

  • Assist the Event Coordinator with digital media including drafts posts for publication on BIA & related festival websites & social media, take photographs, and draft or publish Member email updates in regards to the festivals.
  • Alongside the Event Coordinator, assist with development of promotional and media materials re: event programming for seniors, children, youth and families, local musicians and artists which includes individuals from Indigenous and visible minority heritage. Candidate may communicate directly with the designer, collect files and distribute logos and other graphics needed.
  • Administrative tasks as needed: maintaining contact lists, responding to public inquiries about the festivals, such as programming, transit, accessibility to venues, washrooms, information, volunteerism and assistance, including health and safety concerns and responding to standard BIA-Member and vendor inquiries regarding the festival
  • Researches suppliers and is able to obtain competitive quotes.
  • Attend committee meetings related to event planning and project management, contribute ideas and suggestions
  • Support the Event Coordinator with vendor and artisan coordination including contracts and site plans
  • Assists in coordinating, orienting and managing volunteers involved in special events, surveys and other success measurement activities.

Qualifications

  • Pursuing post-secondary studies in Marketing, Event Management or Urban and Regional Planning
  • Ability to work independently on assigned tasks, self-motivate, use collaboration tools and problem solve
  • Ability to manage time and priorities
  • Excellent verbal and written communications skills paired with online publishing and social media savvy
  • Design and photography skills and training is an asset

Structure & Compensation

This is a summer internship position at 30 hours per week for 14 or 15 weeks, starting on May 14, 2018.

To Apply

Send your resume and cover letter to the RVBIA Manager at manager@nullroncesvallesvillage.ca.  In your cover letter, please state in your last paragraph, the mode of transportation you would generally use to get to Roncesvalles Avenue and Marion Street and the time it would take you to get there from your home during morning rush hour. The application deadline is Monday, May 7, 2018 by noon. Applications received after that time will not be considered. Short listed applicants will be interviewed on Wednesday, May 9th.  Start Date: May 14, 2018.

Roncesvalles Village Business Improvement Area (BIA)

Roncesvalles Village BIA (RVBIA) works with the City of Toronto to create a thriving and safe business area. It oversees streetscape improvements and special events to increase business, employment, shopping, tourism, volunteers and sustainable city living.

The RVBIA is an association of business owners along Roncesvalles Avenue, run by a volunteer Board of Management, one manager and a coordinator with the help of community and student volunteers. The RVBIA acts on the priorities and values of its business members to ensure a thriving main street to serve and delight the local community and visitors. We are looking for an enthusiastic student – passionate about special events and communications – to work with our team in the Roncesvalles Village neighbourhood and assist with our local festivals.

Working with a successful BIA can supply the chosen candidate with invaluable experience.  Through learning the day-to-day workings of a professional association and the culture of an effective workplace, the candidate will be well positioned for their professional future.

Short-listed applicants will be interviewed on Wednesday, May 9, 2018

Start Date: Monday May 14, 2018

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Job Posting: RVBIA Coordinator

The Roncesvalles Village Business Improvement Association (RVBIA) is looking to hire a part-time coordinator to ensure the successful execution of sponsored events for the RVBIA (Roncy Rocks, Roncesvalles Polish Festival, other), related marketing communications, and the smooth running of the RVBIA, in conjunction with the Manager.

Role Overview

Special Events

  • Project coordination for Roncy Rocks, the Annual General Meeting and other marketing events (e.g. Holiday marketing event) and assisting with the Roncesvalles Polish Festival:
    • Planning and meeting coordination including minutes and follow-up
    • Event operations, member and vendor requirements, invoicing, vendor solicitation and collection assistance
    •  Volunteer recruitment and coordination
    • Event success measurements, report drafting and development
    •  Assist in budget development and tracking using spreadsheets and Profit & Loss reports
    • Procuring and maintaining event assets

Marketing and Communications

  • Website maintenance and digital asset management
  • Social media communications and analysis/metrics (day to day RVBIA & events)
  • Manage public inquiries to the RVBIA and assist with communications for Roncy Rocks and other events
  • Assist with Marketing and Promotions Plan development and member communications
  • Assist in fostering good relations with event sponsors, suppliers and community partners.

RVBIA Administrative Support

  • Update Member List and Business Directory
  • Maintain RVBIA storage and asset inventories including supplies, document archives, and infrastructure
  • Coordinate Volunteer outreach and intake
  • Assist in maintaining reference documentation for volunteers, staff and RVBIA Members.

Qualifications

  • Post-Secondary Education in Project Management, Marketing, Event Management or similar
  • Significant experience in planning and coordinating events, projects, and budgets
  • Ability to work independently, self-motivate, use collaboration tools and problem solve
  • Ability to manage competing priorities and agendas
  •  Excellent verbal and written communications skills paired with online publishing and social media savvy

Structure & Compensation

This is a part time position averaging 26 hours per week moving from fewer hours in off season months to full time leading up to and during event execution.  The annual compensation for this role is budgeted at $24,700 plus 4% vacation pay and other benefits. This position is slated to become a full-time position in 2019 with pay adjustment.

To Apply

Send your resume and cover letter to the RVBIA Manager at manager@nullroncesvallesvillage.ca.  In your cover letter, please state in your last paragraph, the mode of transportation you would generally use to get to Queen St. W and Roncesvalles Avenue and the time it would take you to get there from your home during morning rush hour. The application deadline is Wednesday, April 18, 2018 by 5:00 p.m. Applications received after that time will not be considered. Short listed applicants will be interviewed on Monday, April 23rd.  Start Date: June 1, 2018.

Short-listed applicants will be interviewed on Monday, April 23, 2018

Start Date: Friday, June 1, 2018

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Roncesvalles Community Clean Up

On April 21st, join over 200,000 residents, students, businesses, organizations and communities as we clean Toronto together for the 15th annual spring cleanup!

The Roncesvalles Village BIA & RoncyWorks will be hosting the Roncesvalles Avenue Community Clean Up. We will be encouraging BIA members to clean in front of their businesses on the sidewalk and their back laneway. We will be inviting community members to assist us with the gardens and tree grates along Roncesvalles.

All items needed for the clean up will be provided by the City of Toronto and the Roncesvalles Village BIA.  We will have two groups meeting at 10:45AM; one meeting at Dundas and Roncesvalles Peace Garden, and the other meeting and Howard Johnson Inn. We will make our way up the street at 11:00AM and meet in the middle of Roncesvalles Avenue to end the clean around 1:00PM. Dress comfortably and for the weather!

So we know how many people to expect, please fill out the form below:

Roncesvalles Community Clean Up
First
Last

 

Wishing you and yours all the best this holiday season from all of us at the Roncesvalles Village BIA.

Please note our office will be closed from December 24th at noon until December 26th, and January 1st.

The Roncesvalles Polish Festival is Hiring!

Sponsorship Manager Job Opportunity

Reports to:
Chair, Roncesvalles Polish Festival Committee
Roncesvalles Village BIA Manager
Job Type: Contract
Start Date: Immediately

Summary of Position:

The Roncesvalles Polish Festival is the largest celebration of Polish culture in North America. We’re currently seeking a Sponsorship Manager who will work with the RVBIA and the festival management team to meet the Festival’s sponsorship targets through the acquisition of cash, grants and in-kind. This position will also include sponsorship administration, event coordination/management,and partnership liaison and coordinating Official ceremonies  and VIP events.

Key Accountabilities:

  • Review and analyze the RVBIA’s current sponsorship program and develop new materials, in conjunction with the RVBIA Operation Team.
  • Prepare Sponsorship plans, brochures and other materials used to solicit potential candidates
  • Develop a sponsorship timeline and plan for the Roncesvalles Polish Festival..
  • Take responsibility for the identification, solicitation and procurement of potential sponsors.
  • Assist in maintaining and enhancing services to existing sponsors, and to promote sponsorship level enhancement.
  • Negotiate sponsorship arrangements, prepare and send sponsorship contract and obtain signatures.
  • Prepare and send Sponsorship invoices as per contractual terms of agreement.
  • Budget management, track payments, follow up if required
  • Provide interim reports including progress, expenses and budget for festival management team.
  • Collect, file and ensure the safe transfer of all Sponsor logos to be used in marketing, promotions and advertising.
  • Ensure material required for sponsors deliverables as it relates to advertising timelines are strictly adhered to.
  • Review the design and all graphic work needed for festival advertising, including posters, flyers, banners, pamphlets etc. (to insure that they comply with sponsor deliverables)
  • Ensure that all logos, artwork and sponsor tag lines are current
  • Obtain approval from sponsor for all advertizing that includes sponsor graphics.
  • Review all Sponsor’s materials that are placed in media and graphic medium to ensure proper placement and conformity with sponsorship agreements
  • Ensure Sponsors are given appropriate placement along the Festival route, as is presented or negotiated in the agreement.
  • Ensure appropriate recognition and exposure is delivered to sponsors and that there will be no confusion or competition between Vendor and Sponsor levels.
  • Opening Ceremony Coordination
  • Maintain and promote our strong relationship with the Consulate General of the Republic of Poland in Toronto, The Polish Embassy in Ottawa, representatives involved with the Canadian European Trade Agreement and within the local Polish community.
  • On site management during the festival, and/or as needed to ensure sponsor satisfaction during the event
  • Provide a final report two weeks following the event.

Qualifications:

  • Post-Secondary Education in Project Management, Marketing, Event Management, Fundraising, or similar.
  • 3+  Experience in fundraising and sponsorship
  • 3+  Experience in event and budget management
  • Ability to work independently, self-motivate, and problem solve
  • Ability to manage competing priorities
  • Excellent verbal, written, and online communications skills
  • Confidence to liaise with a wide range of internal and external partners
  • Account management and relationship building experience preferred

Assets:

  • Large group presentation skills
  • Bilingualism (English & Polish) is desirable but not required
  • Previous festival experience desirable
  • VIP and key client liaison experience desirable

Compensation:

Flat fee of $7000, based on a goal of raising $70,000.00 in sponsorship, payable in 5 installments of $1,400.00 upon receipt of interim reports on January 31, March 31, May 31, July 31, August 31. Plus 10% of any new sponsorship contracts above the $70,000.00 budgeted target. *Grants that require co funding by the RPF will be negotiated individually.

To apply send your cover letter and resume to info@nullroncesvallesvillage.ca.

For more festival information please visit www.polishfestival.ca